Terms and Conditions
By submitting an entry to participate in the NYIOOC World Olive Oil Competition (NYIOOC) — the world’s premier olive oil contest – each contestant agrees to be bound by these Terms and Conditions. Each contestant should read these Terms and Conditions carefully. A contestant’s application will not be accepted and processed unless and until the contestant checks the box below, indicating that the contestant has read, understands, and agrees to these Terms and Conditions.
ELIGIBILITY – Individual olive oil producers, olive oil producers’ associations, and authorized olive oil distributors are eligible to participate as contestants in the NYIOOC. Only extra virgin olive oils produced on or after January 1, 2021 and prior to May 1, 2022 may be entered into the 2022 NYIOOC. Other oils, including, but not limited to, flavored or infused extra virgin olive oils, are not eligible to be judged in the NYIOOC. By entering an olive oil in the NYIOOC, the contestant represents and warrants that it has full ownership of the olive oil and all intellectual property associated therewith, including the brand name, packaging, and any and all other intellectual property rights associated with such olive oil.
ONLINE REGISTRATION – All contestants must complete and submit an online entry form to the NYIOOC. Upon submitting the entry form and paying the entire entry fee, each contestant will receive an email containing an entry confirmation and a packing document to be included with the contestant’s shipment of oil samples to the NYIOOC.
During registration, contestants will have an option to prepay the costs of shipping their olive oil samples to the NYIOOC. The NYIOOC has a courier account with UPS for all such shipping, and by pre-paying for shipping using this UPS account, contestants will have the ability to confirm and track their shipment. All contestants that use this shipping method will also receive a special NYIOOC discounted shipping rate. The NYIOOC makes no representations or warranties with respect to any services provided to contestants by UPS or any other courier service.
ENTRY FEE – The entry fee per olive oil entry for entries submitted before January 1, 2022 is $350. The entry fee per olive oil entry for entries submitted on or after January 1, 2022 is $400. Registration can close at any time without notice. All payments must be made online using Visa, MasterCard, American Express or Discover. Entry fees are not refundable under any circumstances.
SAMPLES – Each contestant must provide the NYIOOC with two (2) separate samples of each olive oil that such contestant enters into the NYIOOC. Each sample must be submitted in its normal retail packaging and with its normal brand label. This rule applies to all entries, irrespective of the normal packaging size of the sample (i.e., whether an entry’s normal packaging size is 250 ML, 1,000 ML, or any other size, the contestant must submit two (2) samples). Once received by the NYIOOC, samples will be masked with opaque wrapping and assigned a random code so as to ensure anonymity during judging.
The NYIOOC recognizes the world’s best olive oils that are produced in quantities to reach a significant number of consumers. Therefore, it is recommended, but not required, that participants produce a batch of at least 1,000 liters of any submitted sample.
The NYIOOC reserves the right to have a third-party olive oil chemistry testing provider perform chemical tests on any samples submitted to the NYIOOC to determine and evaluate the purity and sensory quality of such sample. In the event that a sample fails any such chemical test, the sample will be disqualified, the contestant will be notified in writing of the disqualification, and, upon written request, the NYIOOC will provide the contestant a copy of the test results.
The NYIOOC expressly disclaims any liability, and the contestant agrees to hold harmless the NYIOOC, for the results of such testing by the third-party provider. All testing is subject to the testing provider’s terms of service.
DEADLINE – Samples must be received by the NYIOOC between February 1, 2022 and May 1, 2022. Samples received by the NYIOOC prior to February 1, 2022 or after May 1, 2022 will not be eligible for judging in the NYIOOC. Samples that are not timely received will not be returned to the contestant.
BROKEN SAMPLES – Contestants are responsible for packing their samples in such a way as to prevent breakage during transit. If the NYIOOC receives a sample that is broken, the NYIOOC will use reasonable efforts to promptly notify the contestant of the broken sample. The contestant will be required to re-send any broken sample (or samples) at its own expense. The above-described deadlines will be applicable to any re-sent samples as though the initial, broken sample had never been received by the NYIOOC. The NYIOOC will not be liable for any failure to timely notify a contestant of a broken sample. The prepaid shipping option described above does not include a second shipment to replace breakage.
The NYIOOC will not be liable to any contestant for any loss or damage to any sample, whether or not such damage occurs while such sample is in the NYIOOC’s possession, and irrespective of whether such damage or loss occurs prior to, during, or after the NYIOOC. In the event that a sample is lost or damaged for any reason, the contestant will be required to submit a replacement sample at its own expense.
SHIPPING AND RECEIVING – The NYIOOC will not be responsible for any customs charges or ensuring compliance with any laws, rules, or regulations related to shipping goods in international commerce. Contestants will bear the risk of loss of any samples in transit, and contestants shall be solely responsible for ensuring that samples are received by the NYIOOC. Shipping costs will not be refunded by the NYIOOC under any circumstances. The NYIOOC will use reasonable efforts to confirm receipt of samples from contestants.
INTENSITY – The competition categories are divided into delicate, medium and intense. Samples will be assigned to a category of intensity based on the sensory assessment by the judging panel.
CERTIFICATION – Organic entries must be accompanied by organic certification. If proof of organic certification satisfactory to the NYIOOC in its sole discretion is not received by the NYIOOC prior to May 1, 2022, the sample will be judged in the non-organic category.
JUDGES’ DECISIONS ARE FINAL – The decisions of the judging panel and the NYIOOC president are final. Contestants are not required to be in attendance at the NYIOOC to win. Judges are not affiliated with the NYIOOC and are comprised of independent industry-recognized experts in their particular discipline. At the discretion of the NYIOOC, any particular contestant may receive a summary of the judges’ assessment of its olive oil entry beyond whether it won or did not win. The NYIOOC does not provide consultations to contestants to improve the quality of their products.
PUBLICATION OF RESULTS – The results will be announced and certified only by the president of the NYIOOC. The winners may mention their accomplishment only on labels of extra virgin olive oil bottled from the same batch as the winning sample. The NYIOOC will use reasonable efforts to avoid disclosing the scores of non-winning samples, but the NYIOOC makes no guaranty that such scores will remain confidential. All results are final.
PUBLICITY AND EDUCATION – By submitting an entry to the NYIOOC, each contestant hereby grants a perpetual, royalty-free license to the NYIOOC, Olive Oil Times, and each of their affiliates, to use winners’ names, likenesses, recordings (whether audio or visual), and other information submitted to the NYIOOC, as well as images and information related to such contestant’s olive oil entry(ies), for advertising, promotional and educational purposes without compensation to the contestant.
OWNERSHIP OF ENTRIES – Each contestant hereby assigns ownership of all samples submitted to the NYIOOC and the associated right to publicize such samples, with the understanding that all such entries will remain the property of the NYIOOC before, during, and after the competition. For clarity, the NYIOOC does not purport to own the intellectual property in the samples submitted to it by contestants. Contestants shall be solely liable for any claims arising out of or relating to any samples submitted to the NYIOOC.
RETURN OF SAMPLES – Submitted samples will not be returned to contestants before, during, or after the competition for any reason, except in the NYIOOC’s sole discretion.
PRODUCT PHOTOGRAPHY – Entry samples will be photographed and the images of winning brands will be displayed publicly at the sole discretion of NYIOOC. NYIOOC makes no representations or warranties as to the quality or suitability of product images and will not re-shoot or replace images upon request.
LIMITATION OF LIABILITY – The NYIOOC will not be responsible for lost, interrupted, or unavailable communications, network servers, or other connections, or failed telephone communications, computer transmissions, or other errors of any kind, whether human, mechanical or electronic.
The NYIOOC assumes no responsibility for any error, defect, delay, theft or unauthorized access to or alteration of entries.
Subject to applicable law, if for any reason, including, but not limited to, by reason of acts of God, wars, acts of terrorism, revolution, civil commotion, acts of public enemy, embargo, acts of government in its sovereign capacity, labor difficulties, or any other circumstances beyond the reasonable control of the NYIOOC, the NYIOOC is not capable of operating the competition as planned, the NYIOOC reserves the right, at its sole discretion, to cancel, terminate, modify or suspend the competition, and the NYIOOC shall not be liable for any losses, causes of action, claims, or damages arising from any such cancelation, termination, modification, or suspension.
EXCLUSION OF LIABILITY – The NYIOOC makes no representations or warranties as to the quality, suitability, or merchantability of any of the goods or services offered as awards or submitted to the NYIOOC.
Except as prohibited by law, the NYIOOC shall not be liable for any loss or damage suffered or sustained by any contestant or any third party for any reason (including, but not limited to, consequential loss, loss of revenue, loss of profit or economic loss), including for personal injury or property damage suffered or sustained, as a result of participation in the competition, the use of any award, or the failure to win or receive an award for any reason.
Each contestant agrees to indemnify, defend, and hold harmless the NYIOOC from and against any and all liability, cost, loss, damages, or expense, including, but not limited to, for personal injury or damage to property arising out of or relating to such contestant’s participation in the NYIOOC or acceptance of any prize or award, and whether such liability, cost, loss, damage, or expense is direct, indirect, consequential, foreseeable, due to some act or omission of the NYIOOC, or otherwise.
Each contestant (and any employee or agent of any contestant) may be required to sign and return any liability release provided by the NYIOOC or its contractors as a condition of participating in the NYIOOC. Failure to return any signed release will result in a disqualification of the contestant from the competition.
The NYIOOC may disqualify any contestant from participating in the competition at any time and for any reason, and each contestant agrees and acknowledges that the NYIOOC will not be liable for any loss, cost, damages, or expenses incurred by any such disqualified contestant under any circumstances.
AWARD LABELS – Winners will be permitted to order adhesive labels only through the NYIOOC’s approved vendor(s). Award stickers are available to order until August 31 of the competition year. Winning contestants will be permitted to affix the award logo labels only to bottles containing the same oil (same harvest, olive varieties and production batch) and in the same packaging as the winning sample. Alterations, modification or digital manipulation of NYIOOC logos, award artwork, seals, certificates or other designs are not allowed. Any other use of the NYIOOC award logos or other NYIOOC intellectual property is strictly prohibited.
TROPHIES/AWARDS – Award trophies are not included in the entry fee. Trophies can be ordered by verified winners on the NYIOOC website immediately following the competition for a period of sixty (60) days. Contestants are responsible for all costs associated with obtaining, publicizing, or using any trophy or award, including any taxes or other fees as may be charged to any contestant in relation to such trophy or award.
CONTACT – If a contestant has any questions regarding the NYIOOC, please contact the NYIOOC via the live chat function on the NYIOOC website, via email at email@example.com, or by phone at (1) 212-729-3600.