Complete the steps on the Shipping page in your Producer Tools account.
Every sample must be submitted in its normal retail packaging and brand label. Samples will be photographed, so please do not apply adhesive tape directly to the samples. We urge you to avoid the use of styrofoam and other non-recyclable materials.
If your bottles, tins, bags or pouches are 250 ML or more, send only 1 sample for each brand entry. For smaller containers, send enough samples to reach 250 ML of product in total.
Why only one sample?
As part of our effort to reduce food waste, shipping costs and their environmental impacts, NYIOOC has designed a protocol that requires just one packaged sample for tasting and analysis.
For Northern Hemisphere entries, samples must be received after January 1 and no later than April 1.
For Southern Hemisphere entries, samples must be received after July 1 and no later than October 1.
See the timeline for participation here.
Samples must be received within 60 days of your registration date. If you choose the NYIOOC Shipping Service, you must use the provided label within 30 days of its creation. There are no refunds for expired or unused shipping labels.
The shipping process
After you have registered for the competition and entered your brand details, go to the shipping page in your Producer Tools. Each step of the sample shipping process is managed on the Producer Tools platform.
Create a box
On the shipping page, create a box, enter the box dimensions, and indicate the brand sample(s) that the box will contain. You can choose the NYIOOC shipping service or use your own courier.*
Choosing a courier
We recommend UPS and DHL for sending your samples. Fedex has delayed or returned some sample shipments for lacking a Prior Notice for the package, while the other carriers have not required that a Prior Notice be filed.
If you choose the NYIOOC shipping service you will be able to print your UPS label directly from your Producer Tools shipping page and track the package in Producer Tools. When your box is ready, call your local UPS office to schedule a pickup.
Download the instructions
The instructions include the shipping address, manifest, sample barcodes, and packing tips. Each sample must be identified by the NYIOOC barcode that is printed with the instructions.
Attach the barcode
Tie the sample identification barcode to the corresponding product sample with a string or rubber band. Do not use adhesive tape.
Why avoid adhesive tape?
Your sample will be photographed. Adhesive tape cannot be removed without damaging the label and leaving marks.
NYIOOC makes no representations or warranties as to the quality or suitability of product images and will not re-shoot or replace images upon request.
Pack with care
Wrap each bottle separately in protective material making sure samples are padded on all sides in the box. Avoid excessive use of adhesive tape, styrofoam and other non-recyclable materials.
Attach the invoice
Attach the provided invoice to the outside of your box in a clear envelope and affix the shipping label provided (if you chose the NYIOOC Shipping Service) or the label from your own courier.
If you chose the NYIOOC Shipping option, call UPS in your area and ask them to pick up the package (they will need the tracking number when you call).
You will be notified via email at the moment your samples are checked in by our team. You can also check the status in your Producer Tools dashboard.
*If you choose to ship using your own courier, please be advised NYIOOC will not pay any fees or other shipping charges.